The conventional reports on cleaning and maintenance in a building is usually done by manual inspections and hand written reports which are forwarded to the higher authorities for further course of actions. But this system will be more time consuming and cumbersome. To overcome this tedious exercise of manual generation of reports, a meticulously designed and developed management system viz...“Total quality management system” was developed.
The concept incorporated is quite an innovative one. The inspection personnel, as per the usual routine carries out the activity but in the absence of the manually maintained logbook or the inspection dairy. Nevertheless, he uses a hand held electronic device comprising of the total quality management system technically integrated into it in a fully customized way so that the areas that are to be covered by inspection can be added along with the other relevant factors like the square area of the building, the number of floors or levels, area details like stairs, lifts, escalators, lobbies, office premises, bathrooms, washrooms, pantry and so on. The device also comprises of the facility of taking pictures of the area in case they have to be indicated accordingly within the report. Finally the inspection report will be stored as a digital database file which can be submitted or forwarded to the concerned departments within seconds along with the digital signatures of the approving authorized officers. This customized application has been fully designed and developed by Xsosys and has been operational in the above mentioned landmark buildings which surely indicates the importance of the application and the utility potential it has when it comes to the cleaning and maintenance.